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Frequently Asked Questions

What is an Employee Education Fair?

An education fair is a joint effort through a contact of KCCAP and the HR Professional. The KCCAP contact will invite the active membership to come to your site and set-up tables to distribute college materials to employees. The KCCAP contact may also assist in providing promotional materials to increase participation amongst employees.

Are there costs associate with setting up and education fair?

There is little to no cost associated with setting up an education fair. Some costs incurred by the business or organization of the HR Professional in past events have been advertising, facility set-up and tear down, as well as food and drinks for college representatives and employees that attend. It is up to the HR Professional on what is provided for the college representatives and/or participants.

What would a typical education fair look like?

The KCCAP contact and HR Professional would determine the best date and time to hold the fair according to shift changes, holidays, time of year, etc. Typically, education fairs work best over the lunch periods (11:30a-1:00p) and the colleges/universities can set up tables where they are most visible. HR is also invited to set up a table to share their tuition benefits with employees. Also an opportunity to register for door prizes.

What if I want to invite a college/university that is not a member of KCCAP?

The HR Professional has the right to invite whomever he/she wishes. Though the KCCAP contact can only provide attendance information from those who are KCCAP members. The HR Professional will be responsible for contacting and inviting the non-member. It would be expected for the non-member to abide by the KCCAP Statement of Good Practices, which should be received on the day of the event. If the HR Professional wishes to provide the KCCAP contact with the contact information to the invited non-member that is to his/her discretion.

How can I get a KCCAP Contact?

If you are interested in setting up an Education Fair and you do not already have a KCCAP contact please click here.

What are the benefits to my organization for scheduling and education fair?

Having a contact with KCCAP will save you time spent organizing the education fair. Through many years of experience, KCCAP has access to resources and information to assist in scheduling an education fair.
It allows an opportunity to "shop" for schools and degree programs that are in the KC Metro area that may not have considered. It promotes higher education and reimbursement programs amongst your employees.

What are some things I should consider when scheduling and education fair?

  • Consider the education level required for employment at your organization. KCCAP has members with all levels of education levels.

  • Space and tables to provide for KCCAP members (please discuss with the KCCAP contact suggestions for alternative ways to schedule a fair if you cannot provide adequate space or tables).

  • Providing the KCCAP contact a copy of your reimbursement plan.

  • Have multiple dates in mind to accommodate your schedule and KCCAP member schedules and set several weeks in advance for time for advertisement and promotion of the event.

What are some other benefits to having and education fair?

  • Build strong relationships between your business organization and higher education institutions.

  • Expose your employees to different venues of higher education and possible placement in your organization.

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